Executive Assistant to the Chief Policy Officer within the PGGM Investment Management (IM) Board and to the Director of Tax, Legal & Regulatory

In this role, you are responsible for supporting the Chief Policy Officer (CPO) within the PGGM Investment Management (IM) Board and the Director of Tax, Legal & Regulatory. The CPO is responsible for advising our client, PFZW, on its investment strategy and policy. The Director of TL&R leads the Tax, Legal & Regulatory department and is responsible for legal affairs, legislation, regulations, and licensing. As such, you will operate in a dynamic and substantively complex environment where long-term strategy, investment policy, legislation and regulations, and stakeholder management all converge.

You understand their areas of operation, priorities, working methods, and stakeholders, and you proactively anticipate their needs. As the primary point of contact, you think ahead, identify what is required, and ensure they are well-prepared for meetings and decision-making processes.

At the same time, you always keep the bigger picture of the broader Board agenda in mind. You actively coordinate with your fellow EAs to ensure consistency in support and to keep collective interests at the forefront.

Together with your colleagues, you are responsible for creating stability, focus, and a clear overview for the Board as a whole. You coordinate closely, distribute team tasks smartly, and step in for one another whenever necessary. This collaborative approach creates a consistent, reliable, and high-quality support system. Together, you ensure that board members can focus entirely on strategic priorities.

Within this team, you take ownership of your specific responsibilities, directly supporting two board members, while always acting in the best interest of the Board as a whole. You actively contribute to team agreements, process optimization, and peer feedback, ensuring that the support provided to the Board continuously evolves and improves.

The Executive Assistant team is part of the Business Management department. In your role as Executive Assistant, you will report to the Head of Business Management. You will also collaborate closely with the wider Business Management team, including colleagues focused on strategic projects, corporate governance, and the strategic partnership with our client, Stichting Pensioenfonds Zorg en Welzijn (PFZW).

Key responsibilities

• Managing complex calendars and email inboxes for the Board members
• Coordinating and preparing meetings (including Management Team meetings)
• Monitoring action items, deadlines, and decision-making processes
• Managing archives and digital workspaces (Teams / SharePoint / iBABS)
• Processing and verifying invoices
• Drafting and supporting the creation of presentations and briefing notes

The Business Management team consists of three specialized expertise groups that collaborate to realize IM’s strategic agenda:

• Partnership Management & Evaluation: Responsible for the strategic collaboration with PFZW, governance agreements, and evaluating products and services.
• Management Consultants & Corporate Secretariat: Focused on strategic support for the IM Board, corporate governance, and translating strategy into implementation.
• Executive Assistants: Form the organizational backbone of the PGGM IM Board team. As a team, you provide structure, overview, support, and connection both within and outside the Board. Collaboration, continuity, and a standardized way of working are central to this team.

You are an energetic and committed team player who thrives on collaboration and takes true ownership of their work. You gain energy from working in a dynamic environment where no two days are the same and where teamwork is critical to success.

You are proactive, structured, and decisive. You know how to prioritize effectively, maintain a clear overview, and possess a strong intuition for organizational dynamics. You switch effortlessly between different stakeholders and navigate a complex organization with ease.

You communicate clearly and professionally, and you know how to connect people effectively. You are discreet, reliable, and have a strong sense of responsibility. At the same time, you actively contribute ideas for improvement and take initiative to organize the team's work even better and smarter.

Profile & Requirements

• A minimum of 7 years of relevant working experience
• Affinity with asset management and legislation & regulations
• Experience within a financial institution or asset manager is an advantage
• Strong team player with excellent communication skills
• Proactive, structured, and decisive
• High sense of responsibility and strict discretion
• Organizationally sensitive with strong connecting skills
• Ability to weigh competing interests and set priorities at both the team and Board level
• Fluent in both Dutch and English, both written and spoken (hard requirement)
• Experience with Office 365, MS 365 Copilot, and iBABS is required
• Completed secretarial training, preferably as an Executive Secretary / Personal Assistant

At PGGM we are proud of our core values: trust, teamwork and innovation. These values arose from the best stories of our colleagues, moments when they were at their best. We believe those moments occur when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional attributes. Because what really counts at PGGM are people, one hundred percent! At PGGM, you can count on:

• A pleasant workplace at our office in Zeist, and from mid 2028, in the heart of Utrecht;
• A gross monthly salary in scale 13, between €3,145 and €4,493 based on 36 hours, depending on your knowledge and experience;
• A 13th-month bonus;
• A solid pension scheme through PFZW (71% paid by PGGM, 29% by the employee);
• An annual Fit for the Future budget of €300 net for mental, physical, or financial well-being;
• A generous training budget for internal and external courses or education;
• 26 vacation days (with the option to exchange up to two national Christian holidays for personally significant days);
• Flexible working hours and remote work options;
• A net internet allowance of €45 per month (€540 per year);
• Group discounts on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024);
• A home office allowance of up to €900 incl. VAT to set up an ergonomically sound workspace;

More information about our employment conditions and salary scales can be found in our collective labor agreement (CAO).

Executive Assistent: your new job at PGGM?

Do you want to take responsibility as an Executive Assistent? Then apply for this vacancy and choose a job with impact.

Do you have questions? Please contact recruiter Dennis Derks via dennis.derkss@pggm.nl.

PGGM and Hybrid Working

At PGGM, we have created a hybrid work environment that enables us to combine flexibility and collaboration. Our employees have the opportunity to work both in the office and remotely, depending on their personal preferences and the nature of their work. By offering hybrid working, we want to give our employees the freedom to develop their own working style, while at the same time retaining the benefits of a shared workplace.

For intermediaries

We are aware that many parties would like to assist us or offer their services for this vacancy, but at PGGM we recruit new colleagues ourselves. We therefore do not appreciate acquisition for recruitment & selection assignments or unsolicited offers of CVs, and we will not process them. If we ever need external support, we will contact you.

Application Process

After receiving your application, we will go through a number of steps to assess whether you are a good fit for us and we for you. In the recruitment and selection process for new employees, PGGM collects and processes personal data. PGGM considers it important that this is done carefully, confidentially, transparently, and in compliance with the General Data Protection Regulation (GDPR) and related legislation. Please read this document to learn what happens with your personal data.